California/Hawaii/Nevada/Guam
ESRI Regional Users' Group
CHARTER - BYLAWS
Last content update:01/08/97
I. IDENTITY AND GOALSA. The organization will be called CA/HI/NV/Guam ESRI Regional Users' Group.
B. The goals of the organization shall be to:
1. Provide an exchange of information about ESRI (Environmental Systems Research Institute) and their software products on a regional level.
2. Provide a forum for users to express comments and concerns about ESRI and their software products at a regional level.
C. The organization will be a not-for-profit entity.
II. ORGANIZATION
A. The CA/HI/NV/Guam ESRI Regional Users' Group will be governed by a Steering Committee. The Committee shall consist of five to seven members; at least a majority shall represent licensed ESRI sites. The Committee's responsibilities will be to coordinate and manage the functions and activities of the user group. One member of the Steering Committee will act as chairperson. The chairperson will coordinate and manage the Steering Committee's activities.
B. The members of the committee (including the chairperson position) will be elected by the members of the user group at the Fall meeting and shall serve for a two year term. In the event an elected member of Steering Committee is unable to complete the two years, the remaining committee members will appoint a new member to serve on the Steering Committee. This newly appointed member will serve out the remainder of the two year period.
III. MEMBERSHIP
A. Membership will be open to all persons interested in geospatial information, computer assisted mapping, cartography, and related technologies. Membership shall have the right to vote on matters pertaining to the user group. Each member shall have one vote.
B. Meeting and/or conference registration fees or other assessments to defray expenses may be established as approved by a majority of the Steering Committee.
C. A user group membership fee may be established and/or changed by a majority of the voting membership who return mail ballots.
IV. MEETINGS
A. The user group will hold a minimum of 2 meetings per calendar year. The minutes of all meetings will be documented and made available by the Steering Committee or person designated by the Steering Committee.
V. FINANCIAL MANAGEMENT
A. The Users' Group shall maintain a checking account to facilitate financial transactions incurred by the Group. A minimum of two members of the Steering Committee shall be signatories on the account.
B. A record of all transactions shall be maintained by the Steering Committee. Checks in excess of $500.00 must have two authorized signatures.
VI. PARLIAMENTARY AUTHORITY
A. All meetings will be governed by "Roberts' Rule of Order."
VII. METHOD OF AMENDING
A. Amendments to this charter or bylaws must be approved by two-thirds of the voting members present at a meeting. Announcements of intended amendments shall be made in the meeting notice at least two weeks prior to the scheduled meeting.
Adopted as amended at the October, 1996 CA/HI/NV/Guam ESRI Regional Users' Group meeting in at the UCLA Conference Center at Lake Arrowhead, California.
/signed/
Charles B. Johnson Jr. Chairman
January 8, 1997
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